Cut manual operations by 30–80% in 3 weeks.

Yes — but only when it makes sense. If your business uses GHL primarily for CRM, pipeline management, and basic automations, we can replace it with a custom stack built on Supabase (database), n8n (workflow engine), and Twilio (communications) that gives you full ownership, no per-seat fees, and unlimited customization. However, if you're using GHL's full suite — funnels, membership sites, reputation management, and white-label SaaS — replacement may not be cost-effective. We audit your actual GHL usage first and recommend the right path: replace, optimize, or hybrid.

Absolutely. This is one of our most requested services. Common GHL cleanup includes: deduplicating contacts (we've seen accounts with 40%+ duplicates), rebuilding broken workflow automations that fire incorrectly or not at all, restructuring pipelines with proper stage logic and automation triggers, fixing webhook integrations that silently fail, setting up proper tagging taxonomy so segmentation actually works, and connecting GHL to external systems (QuickBooks, Google Sheets, Slack, custom APIs) via n8n or Make. We typically complete a full GHL audit and rebuild in 5–7 business days.

Yes. We build custom integrations between GHL and any system with an API — including QuickBooks, Xero, Google Workspace, Slack, HubSpot, Salesforce, Dentrix, custom databases, and internal tools. We use n8n or Make as the middleware layer, which means: real-time data sync between GHL and your accounting software, automatic lead routing from GHL to external CRMs or project management tools, two-way contact sync so updates in one system reflect everywhere, custom webhook handlers for GHL events (new contact, stage change, form submission), and automated reporting that pulls GHL pipeline data into Google Sheets or custom dashboards. The integration layer runs on infrastructure we manage — not inside GHL — so it's faster, more reliable, and fully auditable.

Workflow automation replaces manual, repetitive business processes with software systems that execute the same logic automatically. Technically, our systems use an event-driven architecture: a trigger fires (form submission, email received, file uploaded, scheduled time), the workflow engine (n8n or Make) processes the event through conditional logic nodes, and actions execute downstream (send email, update database, generate document, notify team via Slack). We connect to your existing tools via REST APIs, webhooks, and OAuth integrations. The system runs 24/7 on cloud infrastructure with error handling, retry logic, and monitoring alerts. Common workflows we automate: document intake and classification, client onboarding sequences, report generation and delivery, lead scoring and routing, invoice processing, and appointment scheduling.

Zapier and similar tools work well for simple, linear automations (if X then Y). Our systems handle complex, multi-step operational workflows with: conditional branching (if-else logic across multiple variables), error handling and retry mechanisms, data transformation and validation between systems, custom code execution for business logic that no-code can't handle, database operations for persistent state management, AI/LLM integration for classification, extraction, and decision-making, and monitoring dashboards so you can see exactly what's running. We also own the infrastructure — meaning no per-task pricing that scales with volume, no 15-minute polling delays, and no vendor lock-in. Your automations run on dedicated n8n instances with sub-second execution.

We build workflow automation systems for: mortgage and lending companies (document intake, compliance workflows, borrower communication), digital marketing agencies (client reporting, lead routing, campaign management automation), dental and healthcare groups (patient scheduling, intake forms, insurance verification, recall sequences), home services companies (lead follow-up, job scheduling, invoice automation), legal firms (client onboarding, document management, deadline tracking), insurance agencies (quote generation, policy renewals, claims processing), real estate teams (lead nurturing, transaction coordination, document management), and consulting firms (proposal generation, time tracking, client deliverable automation). The common thread: any business with 5+ employees doing repetitive operational work that follows consistent patterns.

Yes. While CoreiBytes is headquartered in The Woodlands, TX (serving Houston, Dallas, Austin, San Antonio, and El Paso locally), we build automation systems for companies across the entire United States. Our discovery, architecture, build, and deployment process is fully remote. We've delivered systems to companies in California, New York, Florida, Illinois, Colorado, and 20+ other states. Local Texas companies get the option of in-person workshops during the discovery phase, but the build quality and timeline are identical regardless of location.

Our guarantee is specific and measurable: before we build, we agree on exact success metrics with you (e.g., 'reduce document processing time from 4 hours to 30 minutes' or 'automate 80% of lead follow-up within 3 minutes of inquiry'). If the deployed system doesn't hit those agreed metrics within 30 days of going live, you receive a full refund on the build fee. This isn't a vague satisfaction guarantee — it's tied to quantifiable operational outcomes that we define together during the discovery phase. We can offer this because we only take projects where we're confident the system will deliver measurable results.

Most systems go from first call to live deployment in 3 weeks. Week 1: Discovery and architecture — we audit your current workflow, map every manual touchpoint, identify the highest-ROI automation opportunities, and design the system architecture. You approve the blueprint before we write a single line of code. Week 2: Build and internal testing — we construct the workflow engine, connect all integrations, build error handling, and run the system against test data. Week 3: Deployment, training, and handoff — we deploy to production, train your team on monitoring and edge cases, and begin the 30-day performance monitoring period. Complex multi-system builds may take 4–5 weeks. We never exceed the quoted timeline.

After deployment, your system runs autonomously — that's the point. You get: full documentation of every workflow, integration, and decision point; team training on how to monitor, pause, or adjust automations; 30 days of included monitoring where we watch for edge cases and optimize; and access to our operations dashboard showing execution logs, error rates, and performance metrics. After the 30-day period, you can either run it independently (most clients do) or opt for a monthly operations retainer ($1,500–$3,500/month depending on complexity) where we handle ongoing optimization, new workflow additions, and priority support.

Our standard stack: n8n (self-hosted workflow engine — no per-execution fees), Supabase or PostgreSQL (database layer for persistent state), Python and Node.js (custom logic and API integrations), OpenAI/Claude (AI-powered classification, extraction, and decision-making), Twilio (SMS, voice, and WhatsApp communication), Google Workspace APIs (Sheets, Drive, Calendar, Gmail integration), and Docker on cloud infrastructure (AWS or DigitalOcean depending on requirements). For CRM-heavy builds, we integrate with GoHighLevel, HubSpot, Salesforce, or Pipedrive. For communication workflows, we use Twilio, SendGrid, or Postmark. Everything connects through REST APIs and webhooks with proper authentication, rate limiting, and error handling.

Fixed-price engagements start at $4,500 for a single-system build (e.g., document intake automation or lead follow-up engine). Multi-system builds that connect 3+ workflows typically range $8,000–$15,000. Enterprise-grade operational overhauls with custom AI integration, multiple department workflows, and advanced reporting run $15,000–$35,000. Every project is quoted upfront after the discovery phase — no hourly billing, no scope creep surprises, no change orders. You know the exact cost before we start building. Monthly operations retainers (optional, post-deployment) range $1,500–$3,500/month depending on system complexity and support level.

Most automation projects fail for three reasons: (1) they're built on generic templates instead of your actual workflow logic, (2) they don't account for edge cases and exceptions that real operations encounter daily, and (3) there's no monitoring or error handling — so when something breaks, nobody knows until a client complains. Our approach is different: we spend Week 1 mapping your exact operational reality — every exception, every edge case, every 'but sometimes we do it this way' scenario. The system we build handles those cases explicitly. We add error handling with retry logic, dead-letter queues for failed executions, and monitoring alerts. And we guarantee results for 30 days — if it doesn't work in your environment with your data and your team, you pay nothing.